WO2009136798A1

WO2009136798A1 - Daily management system

Info

Publication number: WO2009136798A1
Application number: PCT/NO2009/000176
Authority: WO
Inventors: Hans Henrik Holven
Original assignee: Achieveperformance As
Priority date: 2008-05-08
Filing date: 2009-05-08
Publication date: 2009-11-12

Abstract

A system for automatically updating and storing information from multiple sources. The system associates information from an electronic pen with information from other units such as a mobile telephone, a businesscard scanner or an electronic log book.

Description

Daily management system

The present invention regards an electronic system for handling daily tasks, a so called Professional Daily Management system, hereby called PDM. Background of the invention

On a daily basis it is used a lot of time and money around the world on systems that keeps track of a company' s customer portfolio in the form of what customer orders which products and at which time and tasks and chores you have to perform for which customer. Further it is a lot of work in connection with holding the entire customer data updated with regards to both new and old customers. In addition to this one is required to have strict routines for which expenses is connected to the different tasks. A lot of this information is required by law to keep an account of and is subjected to strict routines in connection to auditing, like e.g. accounting and keeping of a logbook.

In today's situation the companies have CRM-systems that keeps track of the customer part of the and all information that is required in that connection, further there might be other computer programs that takes care of all the different data's that is required for keeping track of which chores that has to be done for which customers and so on, or you are required to keep track of this yourself in the form of notes, planners, e- mail programs or calendars . All this information is by today' s situation handled by manually writing it in where it must belong, and kept track of by a lot of different people.

It is e.g. known from US 2008/0016207 Al a system for electronic logbook that automatically registers the data that^" is required by law to report and keep a log of. This system is fully automatic and reports all the data without the driver of the vehicle having to anything. There is therefore no control of if the data that are being sent is correct or not. Afterwards all of these data has to be approved by the driver to make sure that they are correct and which trips that are work related and which trips that are private.

Further it is known from US 6738053 Bl a system for an electronic pen that makes use of a specially made paper with a special pattern that is able to register what's being written. The electronic pen reeds what is being written and transfers it via Bluetooth™ to a mobile unit connected to a communication network that transfers it to a central unit. The system described here is only thought of used as a substitute for today's use of mobile appliances to keep track of tasks and to be able to send messages as e-mails and similar.

Summary of the invention

The present invention as it is described in the independent claim 1 and the following dependent claims talks of a PDM- system that connects information that is given by an electronic pen with information from other units like for instance a mobile phone, a business card scanner or an electronic logbook.

The electronic pen reads what's being written by using an ordinary paper printed with a special pattern so that the pen knows where it is being written by recognising the pattern. Further it uses Bluetooth™ to send the scanned information to a unit connected to a communication system that sends it further to a central database that organises the information and puts in the right places so that the information can be used for a report and so on.

The electronic pen used together with a unit like e.g. a mobile phone, a business card scanner or an electronic logbook makes it possible to connect all the information together with the additional data in the PDM-system so that one automatically gets an updated system with e.g. who called when, and which tasks one must do in that connection. Further it is possible with a scanner to store new contacts and connect this to the additional information the user wishes to have connected to this contact. When the user connects the electronic pen to the electronic logbook it is possible to right away connect information about where the user are, who the user visited, how long the user where there, what got done and what needs to be done in addition to all the information the user is required by law to be recorded in connection to a logbook. All these data will automatically be added and processed in such a way that it is possible to get out the information that is required in the preferred way of the user.

Short description of the drawings

A more detailed description and specific explanations of the preferred version of the present invention is explained in more detail in the following specification, with reference to the added drawings, in which:

Figure 1 gives an overview of an embodiment of the present invention where an electronic logbook is used.

Figure 2 gives an overview of another embodiment of the present invention, where a system for automatic registration of the data in connection with a telephone call is used.

Figure 3 gives an overview of a third embodiment of the present invention, where it is used a system for automatic storage and registration of the information stored on a business card. Detailed description of the preferred embodiments

Figure 1 show how the system works in connection with an electronic logbook. The system consists of a log that automatically stores the gathered information that is required to be registered by the local authorities like e.g. location, distance driven and time and so on.

Further all the information from the electronic pen is transmitted and registered separately like e.g. which order it is, who ordered it, how much was ordered, the time that was used and which person made the order.

Lastly it is the PDM that connects the information together. In this way it is possible to confirm that the trip made at that particular time was a business trip and should be registered in the logbook by connecting this information to the order that came in from the electronic pen.

In addition to the logbook it is also possible to connect a unit that registers at regular intervals the position and sends these registrations in connection with the time to the system, so that position data can be linked with notes made by the electronic pen about observation made at that time. This unit is a light portable unit that is meant to be used while the user is not in the car, the unit has therefore the ability to be turned on and off.

The electronic units that registers the different data, sends these data to a mobile unit via a communication network with relative short range like e.g. Bluetooth™, while the units that sends the data further to the PDM uses a communication network with longer range like WAN, LAN and mobile telecommunication networks .

Figure 2 shows the system as it works in connection with the registration of a telephone call. Here the data from the telephone call, like who the user talked to, how long they talked, when they talked and who initiated the call and so on, is stored.

Further the information from the pen is stored, like e.g. a handwritten message, information about the tasks that needs to be done and then they are being connected together in the PDM so that it is possible to get out the information that is required. It is in this way possible to get information about time, place, tasks that needs to be done, who called and personal notes and keywords that is stored in the PDM the next time it is opened. Further it is possible to use this information in such a way that it is possible to connect this to an accounting system to know how long time was used on the phone call and who is going to be billed for the call. In figure 3 it is shown a system for automatic registering of information and tasks connected to a business card that is being added as a contact in the PDM. In this embodiment the user is equipped with a small scanner that has the ability to scan the information on a business card and has the ability to store this as a new contact in the PDM.

Further the electronic pen will have the possibility to connect further information to the stored data from the scanner. This information can for instance be the time of a meeting or something the user has to remember in connection with this contact.

Claims

1. A system for automatic update and storage of the information connected to the treatment of a customer, consisting of a system containing an electronic pen, with the possibility to scan written information, and external units connected to a communication network, c h a r a c t e r i s e d b y that the information from said electronic pen is transferred to a database that receives, coordinates and stores the sent data and connects said data with other data connected the same act sent by said other units, that all are connected to a communication network.

2. System for automatic update and storage of information in regards to claim 1 c h a r a c t e r i s e d b y that said other units is a mobile phone that transmits the information connected to a certain call.

3. System for automatic update and storage of information in regards to claim 1 c h a r a c t e r i s e d b y that said other unit is an electronic logbook that registers and transmits information required by law in connection with driving in connection with work.

4. System for automatic update and storage of information in regards to claim 1 and 3 characterised by that said other unit is a portable unit that registers and stores the position at a predetermined interval, and that sends the registrations with time references to the system, so that the position data is coordinated with the electronic pen.

5. System for automatic update and storage of information in regards to claim 1 c h a r a c t e r i s e d b y that said other unit is a handheld scanner.

6. System for automatic update and storage of information in regards to claim 1 c h a r a c t e r i s e d b y that said communication network is a LAN, WAN or a mobile telecommunication network.