DE10146977A1 - Electronic personnel data management system comprising a server computer with an archive database that can be accessed by one or more client computers via standard browser software - Google Patents

Abstract

Electronic personnel data management system comprises a server computer in which a personnel data server program is stored, one or more client computers on which a browser is installed and an archive database for archiving of electronic personnel files. An Independent claim is made for a personnel data server computer with a server Internet-intranet communications interface for transmission of personnel files to a client computer and receipt of search information from a client computer.

Description

The invention relates to an electronic personal data Management system and a personal data server computer.

Such an electronic personal data management system and such personal data server computers are known as explained in more detail below.

Fig. 2 shows the system architecture of an electronic personal data management system 200 according to the prior art.

The electronic personal data management system 200 has a server computer 201 which is coupled to a plurality of client computers 202 via a telecommunications network 203 .

Furthermore, the server computer 210 is coupled to a personal master data database 204 , which in turn via bidirectional SAP R / 3 ™ interface 205 , 207 with an SAP R / 3 ™ administration program symbolically represented in FIG. 2 by means of a block 206 is coupled. From the SAP R / 3 ™ management program, personnel master data is stored in the personnel master data database 204 .

The personal master data database 204 is also coupled via a bidirectional communication interface 208 to a personal data management program 209 stored in the server computer 201 and executed by a processor provided in the server computer 201 via its personal data management program interface 210 .

Via a further bidirectional personal data management program interface 211 , the personal data management program 209 is coupled to a preprocessing program 212 via its program interface 213 .

The first server computer 201 is coupled to a Java ™ client program, which is installed on the respective client computer 202 , via a further bidirectional interface 214 of the preprocessing program 212 .

On each of the client computers 202 , on each of which a virtual Java ™ machine (VM) is installed in accordance with the known system, a Java ™ client suitable for communication with the personal data management program 209 must be installed.

Via a further bidirectional interface, an archive database interface 215 , the personal data management program 209 is coupled to the corresponding archive database interface 216 of an archive database server computer 217 coupled to the server computer 201 , on which a Database management program 218 is installed for management, that is to say for storing (archiving) and for searching and reading personal data stored in a jukebox 219 on data carriers. The jukebox 219 has a multiplicity of write-once and multiple-readable optical storage units (WORMs) on which the usually confidential detailed information about a respective employee, that is to say the detailed personnel data, is archived. The personal data are, for example, certificates of the respective employee or other types of qualification certificates.

In order to import personnel data which are present in a paper personnel file, the archive database server 217 is coupled to a scan client computer 220 , which in turn is coupled to a scanner 221 . With the scanner 221 , under the control of the scan client computer 220, personal data objects, for example certificates, application documents, etc., which are in paper form, are scanned and transmitted in electronic form as personal data files 222 to the archive database server 217 and stored from there on an optical storage unit in the jukebox 219 .

In the known personnel data management system, it is necessary, as described above, to install a Java ™ client on each client computer in order to be able to query personal data at all using the respective client computer 202 .

There are many in the known personal data management system different, computation-intensive, personnel data-related Operations performed by the client computers in particular the computing-intensive processing of digitized Images or electronic documents within one electronic personnel file, which pictures or electronic Documents from the client computer are displayed.

To ensure this functionality, high Computing requirements of the client computer which, for this reason, is known as a "fat Client "computer with a relatively large amount of RAM at least 128 MB are configured.

The Java ™ client communicates with a Java ™ server installed in the server computer 201 via a Corba interface.

The well-known architecture leads especially in one Initial installation or an update of the personal data Management system of those installed on the client computers Processing logic at a considerable cost because in this Case of appropriate maintenance or corresponding update of each Java ™ client is required.

Thus, the invention is based on the problem of one the known personnel data management system simplified electronic personnel data management system and one associated personal data server computer.

The problem is solved by the electronic personal data Management system and the personal data server computer with solved the features according to the independent claims.

An electronic personnel data management system points at least one server computer on which a Personal data server program is stored. The server- Computer is connected to a telecommunications network, preferably a Telecommunication network, which a communication over the Internet / intranet enables communication according to the Transport Control Protocol (TCP) and the Internet Protocol (IP) in the OSI network layer or the OSI Network layer, connected.

The server computer is thus connected via the Internet / intranet connected to a variety of client computers, being on an internet / intranet browser program for each client computer installed, for example an Internet Explorer ™ - Microsoft ™ program or a Communicator ™ - Program of the company Netscape ™.

Furthermore, the personal data management system has one with the Server computer, especially with the personal data server Program coupled archive database for archiving electronic personnel files.

The archive database usually has an archive Database server computer based on, for example, a Device with a large number of mass storage devices, for example a jukebox with a variety of optical Storage media, such as WORMs, are controlled and managed according to the database system used.

The archive database is in this context as one logical structure of an electronic archiving system to understand, preferably with a hierarchical or an object-oriented structure in which documents are unique indexed and archived so that they can be retrieved.

The personal data server program is set up in such a way that that the personal files from the personal data server program can be managed and edited. The personal data Server program assigns a server internet / intranet Communication interface, which is set up for Transfer of at least part of one or more Personnel files for that on the respective client computer installed Internet / intranet browser program and Receiving search information to search for in the archive Database of archived personnel files or parts thereof.

Furthermore, the personnel data server program preferably another communication interface for Communication with the archive database, preferably with the Archive database server computer, which is usually a Database management system (data base management system, DBMS) installed on. About the further Communication interface is the actual one Database query of at least some of the personnel files, which the server computer according to the personnel data server Program using the client's Computer-generated HTML search query (hypertext markup Language) as an archive personnel search query.

The Internet / Intranet browser program, which on the respective client computer is installed is set up for displaying the personal data server program transferred personal files or parts thereof. The Internet / intranet browser program also has one Internet / intranet browser communication interface to Transfer from a user to the respective client Computer entered search information from the Internet / intranet browser program of the client computer to the Personal data server program and for receiving from it Personal data server program transferred personal files or Parts of it.

A personal data server computer is also provided, the at least one processor and at least one Has memory in which a personal data server program is saved. The at least one processor is of this type set up that when performing the personnel data server Program archived electronic in an archive database Personnel files can be managed and edited. Further is a server internet / intranet communication interface intended for the transfer of personnel files or a part of which to that installed on the client computer Internet / intranet browser program and for receiving Search information for searching for in the archive database archived personnel files or part of them.

• - Dokumente über eine mögliche Altersteilzeit des Mitarbeiters,
• - ein Arbeitsvertrag oder gegebenenfalls ein Ausbildungsvertrag (eventuell mit Ausbildungsplan) des Mitarbeiters,
• - Dokumente über Arbeitszeitänderungen,
• - Dokumente über Ausgleichsquittungen, beispielweise bei Ausscheiden des Mitarbeiters aus dem Unternehmen,
• - Dokumente, mit denen Compliance-Richtlinien des Unternehmens anerkannt werden,
• - ein Dienstvertrag,
• - ein Dokument über das Bereitstellen eines Dienstwagens für den Mitarbeiter,
• - Dienstzeitberechnungen,
• - ein Einberufungsbescheid des Mitarbeiters zum Wehrdienst/Zivildienst,
• - Dokumente über erfolgte Einmalzahlungen für den Mitarbeiter oder einmalige Erstattungen von dem Mitarbeiter entstandenen Kosten,
• - Erklärungen zu § 14 MTV,
• - Dokumente über mögliche Einschätzungen oder Fördermaßnahmen des Mitarbeiters,
• - Tätigkeitsänderungen/Statusänderungen des Mitarbeiters,
• - Nebenbeschäftigungen des Mitarbeiters, Sonderfunktionen des Mitarbeiters innerhalb des Unternehmens,
• - Abmahnungen an den Mitarbeiter,
• - Anerkennung einer Abmahnung durch den Mitarbeiter,
• - Dokumente über das Beenden des Arbeitsverhältnisses, beispielsweise eine Kündigung oder eine Pensionierung,
• - Dokumente über das Ruhen des Arbeitsverhältnisses,
• - Arbeitsplatzbeschreibung,
• - Dokumente über die Personalentwicklung des Mitarbeiters, insbesondere
• - Dokumente über die tarifliche/außertarifliche Umgruppierung, über die Gehaltsveränderung, über Sonderzahlungen
• - Dokumente über Ernennungen des Mitarbeiters in bestimmte Funktionen des Unternehmens,
• - Dokumente über eine Leistungsbeurteilung des Mitarbeiters, über ein Mitarbeitergespräch, welches von einer Führungskraft mit dem Mitarbeiter geführt worden ist, über sonstige Beurteilungen oder durchgeführte Tests, Zeugnisse,
• - im Rahmen der Aus-/Weiterbildung des Mitarbeiters Befähigungsnachweise/Zertifikate (fachlich/technisch, Führung von Mitarbeitern, Sprachen), über dem Mitarbeiter gewährten oder zu gewährenden Bildungsurlaub),
• - Bescheinigungen, insbesondere
• - Rentenversicherungs-Bescheinigungen,
• - Verdienst-Bescheinigungen,
• - Lohnsteuerbescheinigungen,
• - sonstige Bescheinigungen,
• - Dokumente über Darlehen an den Mitarbeiter oder über Zuschüsse,
• - Familienstandsnachweis-Dokumente,
• - Dokumente über Kuren/Heilverfahren,
• - Sozialversicherungs-Unterlagen,
• - Dokumente über Verbesserungsvorschläge,
• - weitere Versicherungs-Unterlagen,
• - Dokumente über die Arbeitserlaubnis/Aufenthaltserlaubnis des Mitarbeiters,
• - Dokumente über die ärztliche Untersuchung des Mitarbeiters,
• - eine Ausbildungsakte,
• - Bewerbungsunterlagen,
• - DEÜV-Protokolle
• - Lohnkonto,
• - Gehaltsübersichten.

In this context, an electronic personnel file is to be understood, for example, as a quantity with at least some of the following documents, which characterize the respective employee of the company in his professional profile:

• - documents about a possible partial retirement of the employee,
• - an employment contract or, if applicable, a training contract (possibly with a training plan) of the employee,
• - documents on changes in working hours,
• - documents on compensation receipts, for example when the employee leaves the company,
• - documents that recognize the company's compliance guidelines,
• - a service contract,
• - a document on the provision of a company car for the employee,
• - service time calculations,
• - a notice of draft from the employee for military service / civil service,
• Documents relating to one-time payments made to the employee or one-time reimbursements of costs incurred by the employee,
• - Explanations to § 14 MTV,
• - documents about possible assessments or support measures by the employee,
• - changes in job / status changes of the employee,
• - secondary employment of the employee, special functions of the employee within the company,
• - warnings to the employee,
• - acceptance of a warning by the employee,
• - documents about the termination of the employment relationship, for example a termination or retirement,
• - documents on the suspension of employment,
• - job description,
• - Documents on employee development, in particular
• - Documents about the tariff / non-tariff regrouping, about the salary change, about special payments
• - documents about appointments of the employee to certain functions of the company,
• - documents on an employee's performance appraisal, on an employee appraisal interview conducted by a manager with the employee, on other assessments or tests, certificates,
• - within the framework of the training / further education of the employee qualifications / certificates (technical / technical, management of employees, languages), educational leave granted or to be granted to the employee),
• - certificates, in particular
• - pension insurance certificates,
• - certificates of earnings,
• - income tax certificates,
• - other certificates,
• - documents on loans to employees or grants,
• - marital status documents,
• - documents about cures / healing procedures,
• - social security documents,
• - documents on suggestions for improvement,
• - further insurance documents,
• - documents on the employee's work permit / residence permit,
• - documents on the medical examination of the employee,
• - a training file,
• - application documents,
• - DEUEV protocols
• - payroll account,
• - salary overviews.

In contrast to the personnel master data, which at sufficient access rights can be changed, contains the unchangeable electronic personnel file according to the invention, original documents converted into electronic form, which refer to an employee, and / or in changed electronic form, due to the success Archiving on a read-only storage medium unchangeable documents related to the employee, in Also referred to as coded information.

The information to be displayed is therefore coded information to understand digital data including additional Control characters (control information) for controlling a Display unit, for example a printer, the data a, preferably electronic, form Structure to which the tax information is adapted.

• - einer Präsentationsschicht (Presentation Layer),
• - einer Anwendungsschicht (Application Layer),
• - einer Daten-Archivierungsschicht (Data Archiving Layer).

The electronic personal data management system according to the invention is designed in accordance with a multi-tier architecture, in other words as a multilayer architecture, which provides architecture functionalities of at least the following layers:

• - a presentation layer,
• - an application layer,
• - a data archiving layer.

According to the multi-tier architecture, the Application components of the personnel data management system spread over several layers, preferably the one above called layers.

The functions of the presentation layer, according to the invention exclusively the function of displaying data and the Enter data according to the format of the Internet / intranet browser program, for example according to the HTML format, or the WML format, are on the respective Client computer installed.

In other words, it means that every client computer according to the invention only an internet / intranet Browser program installed, via which the server Information provided by computer is only shown and in which only in a predetermined mask the internet / intranet displayed on the client computer Data provided on the input mask provided can.

The client computer has further functions with regard to the electronic personal data management system not according to the invention, since only a customary standardized browser program in the client computer is used.

The entire processing logic, that is, the entire one Management of personal data, the actual search for the Personal data, the regulation of access, in particular the Access control and the assignment of access rights and the Transfer of personal data for display on the client Computers are functions of the application layer and are used by provided to the personnel data server program. Farther is particularly the computing-intensive processing digitized images or electronic documents within an electronic personnel file what pictures or electronic documents displayed by the client computer are carried out in the server computer.

In the third layer, the data archiving layer Functions provided in particular for archiving and Storage of data to be managed. This takes place in the archive database according to the invention using Mass storage and preferably a database Management system, which via an archive database server provided.

In this way, according to the invention, it becomes a very large one Flexibility especially in the area of updating the Personal data management system enables because only that Personal data server installed on the server computer Program needs to be updated and no longer an access to the appropriate client computer is required because all communication according to the internet used Protocol is done and only on the client computers commercial and standardized internet / intranet Browser, that is an Internet / intranet browser program is installed.

Furthermore, the computing requirements for the invention Client computers are very small, which is why they are called "Thin client" computers can be designed with relative little memory, especially with less than 128 MB.

Another advantage of the invention is in the platform Independence to be seen, since the client Server architecture no Java ™ clients and none additional program components on the client computers must be installed.

The invention is also location-independent, which makes it very simple even a geographical change in the location of one Human Resources is enabled because of the client computer are independent of the server computer itself. Also can Users of the personal data management system with appropriate authorization in a very simple way from everyone with appropriate internet / intranet applications equipped computer on an electronic personnel file access.

According to the functionality of the Presentation layer on the client computer installed, and the data is on a backend server, d. H. are archived in the archive database. On the intermediate middle layers are other servers, implemented at least the server computer according to the invention, who, for example, is opposed to a backend server (the Archive database) behave like a client and certain Request services while communicating with the client Computers behave like a server that has services available provides.

Preferred developments of the invention result from the dependent claims.

The Internet / intranet installed on the client computer Browser program can be a cryptographic Data link layer, preferably the security sockets layer (SSL). The same cryptographic The data link layer can also do this on the server computer have installed personal data server program, whereby with double-sided installation (on the client computer side and on the server computer side) or on both sides Existence of the cryptographic data link layer cryptographically secured communication between the Internet / intranet browser program and the personal data Server program can be provided.

This is one for personal data management essential cryptographic security both regarding authentication as well as regarding Confidentiality of transferred personal data guaranteed.

The security mechanisms used can be found under Use symmetrical as well as asymmetrical cryptographic methods are provided.

For example, communication between the client Computer and the server computer using the data Encryption standards (DES) as symmetrical Encryption method can be secured or it can be a asymmetric encryption method, for example that RSA procedures are used. Alternatively or additionally can use methods for cryptographic authentication, for example a method for digital signature or a cryptographic hash method, for example the MD5 Process or the SHA process can be used.

With adequate cryptographic security is the electronic personal data management system despite very simple design, especially on the client side designed so reliably that it is also high Data security requirements are sufficient.

In this context, according to one embodiment, the Invention in the personal data server program one Access control provided with the one before Access to personnel data in the archive database through the Personal data server program an access control regarding the access rights of the personal data requesting client computer or its Provided by the user.

• - als ein Personal Computer,
• - als ein Apple™-Computer, beispielsweise ein Macintosh™-Computer,
• - als ein Handheld-Computer, das heißt als ein Personal Digital Assistant (PDA),
• - als ein Notebook-Computer, oder
• - als ein in einem mobilen Kommunikationsgerät integrierter Computer, beispielsweise in einem Mobilfunktelefon als Kommunikationsgerät.

The client computer can be configured as one of the following types of computers:

• - as a personal computer,
• as an Apple ™ computer, for example a Macintosh ™ computer,
• - as a handheld computer, i.e. as a Personal Digital Assistant (PDA),
• - as a notebook computer, or
• - As a computer integrated in a mobile communication device, for example in a mobile radio telephone as a communication device.

In this context it should be noted that according to the invention any device provided with a processor can be used where the processor is the client in the Personal data management system can be used.

In particular, according to the invention, it is also possible to use computers or devices with relatively low computing power to be used as this is simply the task of carrying out of the Internet / intranet browser program and communication to perform with the server computer and therefore none computationally intensive tasks in the context of personnel data Management system gets transferred.

According to a further embodiment of the invention HR master data database for storing HR Master data provided. The personal master data can be from a general management system such as that SAP R / 3 ™ program can be provided and integrated into the personnel Master data database can be saved. Under use of the personnel master data is in accordance with this configuration Invention the archived parts of the personnel file and their Archiving location determined.

According to the invention, the one used can also be used Telecommunications network a landline, a cellular Communication network or a hybrid, that is, a landline and be a cellular communication network.

The archived personnel data can with regard to the User-specific access rights for individual users be assigned, i.e. it can be clearly defined which user has access to which personal data. The Access rights can be structured hierarchically and be assigned to individual groups of users.

Furthermore, in the personal data management system basically a variety of server computers and one Large number of archive databases, each with the same or different operating systems can be provided, which in Corresponding to a distributed computer architecture logically interact like a single server computer.

Different database systems can also be used as part of the Personal data management system can be used. In this This is the case with a heterogeneous database system Personal data server program set up such that a Communication according to the different database Management systems and the different structures of the respective databases is enabled.

Furthermore, history logs about the change from or access to individual or all personal data, that are archived in the archive database, which creates a very high degree of traceability and thus Verifiability of individual actions in the context of Personal data management is enabled, resulting in a further reducing the possibilities of abuse of the Personnel data management system leads.

It should be noted that the individual system components in any redundancy can be designed differently expressed, there may be a plurality or a plurality of respective system components may be provided.

An embodiment of the invention is in the figures shown and will be explained in more detail below.

Show it

Figure 1 is a sketch of a personnel data management system according to an embodiment of the invention.

Fig. 2 is a sketch of a personal data management system according to the prior art;

Fig. 3 is a message flow diagram in which the message flow of a personal information request to the provision of the personal data on a client machine is shown;

Fig. 4 to 10 representations of the client machines screen surfaces shown at different times during the operation of the personal data management system.

Fig. 1 shows a sketch of a personnel data management system 100 according to an embodiment of the invention.

• - einen Server-Computer 101,
• - eine Mehrzahl von Client-Computern 102, 103, 104, 105,
• - eine Archiv-Datenbank 106, einen weiteren Rechner 107, auf dem das Verwaltungsprogramm SAPR/3™ installiert ist, sowie
• - einen Scan-Client-Computer 108, der mit einem Scanner 109 gekoppelt ist.

The personal data management system 100 has in particular the following components:

• a server computer 101 ,
• a plurality of client computers 102 , 103 , 104 , 105 ,
• an archive database 106 , a further computer 107 on which the administration program SAPR / 3 ™ is installed, and
• a scan client computer 108 which is coupled to a scanner 109 .

In this context it should be noted that an alternative any suitable management program instead of or used together with the administration program SAP R / 3 ™ the administration program PAISY ™ and / or the Peoplesoft ™ management program.

The server computer 101 is coupled to the scan client computer 108 via a first bidirectional input / output interface 110 and a scan client computer-side bidirectional input / output interface 111 .

Further, the server computer 101 over a second bi-directional input / output interface 112 and an input / output interface of the archive database coupled to 113,106 with the archive database 106th The archive database 106 has a database server computer (not shown) which manages the mass storage device and the database archived therein in accordance with a predefined database system, in this exemplary embodiment an Oracle ™ database version 8.0 .

The archive database server computer is with a jukebox coupled with on a variety of optical Storage media, according to this embodiment WORMs, can be accessed on which optical storage media Personal data are archived.

• - Dokumente über eine mögliche Altersteilzeit des Mitarbeiters,
• - ein Arbeitsvertrag oder gegebenenfalls ein Ausbildungsvertrag (eventuell mit Ausbildungsplan) des Mitarbeiters,
• - Dokumente über Arbeitszeitänderungen,
• - Dokumente über Ausgleichsquittungen, beispielweise bei Ausscheiden des Mitarbeiters aus dem Unternehmen,
• - Dokumente, mit denen Compliance-Richtlinien des Unternehmens anerkannt werden,
• - ein Dienstvertrag,
• - ein Dokument über das Bereitstellen eines Dienstwagens für den Mitarbeiter,
• - Dienstzeitberechnungen,
• - ein Einberufungsbescheid des Mitarbeiters zum Wehrdienst/Zivildienst,
• - Dokumente über erfolgte Einmalzahlungen für den Mitarbeiter oder einmalige Erstattungen von dem Mitarbeiter entstandenen Kosten,
• - Erklärungen zu § 14 MTV,
• - Dokumente über mögliche Einschätzungen oder Fördermaßnahmen des Mitarbeiters,
• - Tätigkeitsänderungen/Statusänderungen des Mitarbeiters,
• - Nebenbeschäftigungen des Mitarbeiters,
• - Sonderfunktionen des Mitarbeiters innerhalb des Unternehmens,
• - Abmahnungen an den Mitarbeiter,
• - Anerkennung einer Abmahnung durch den Mitarbeiter,
• - Dokumente über das Beenden des Arbeitsverhältnisses, beispielsweise eine Kündigung oder eine Pensionierung,
• - Dokumente über das Ruhen des Arbeitsverhältnisses,
• - Arbeitsplatzbeschreibung,
• - Dokumente über die Personalentwicklung des Mitarbeiters, insbesondere
• - Dokumente über die tarifliche/außertarifliche Umgruppierung, über die Gehaltsveränderung, über Sonderzahlungen
• - Dokumente über Ernennungen des Mitarbeiters in bestimmte Funktionen des Unternehmens,
• - Dokumente über eine Leistungsbeurteilung des Mitarbeiters, über ein Mitarbeitergespräch, welches von einer Führungskraft mit dem Mitarbeiter geführt worden ist, über sonstige Beurteilungen oder durchgeführte Tests, Zeugnisse,
• - im Rahmen der Aus-/Weiterbildung des Mitarbeiters Befähigungsnachweise/Zertifikate (fachlich/technisch, Führung von Mitarbeitern, Sprachen), über dem Mitarbeiter gewährten oder zu gewährenden Bildungsurlaub),
• - Bescheinigungen, insbesondere
• - Rentenversicherungs-Bescheinigungen,
• - Verdienst-Bescheinigungen,
• - Lohnsteuerbescheinigungen,
• - sonstige Bescheinigungen,
• - Dokumente über Darlehen an den Mitarbeiter oder über Zuschüsse,
• - Familienstandsnachweis-Dokumente,
• - Dokumente über Kuren/Heilverfahren,
• - Sozialversicherungs-Unterlagen,
• - Dokumente über Verbesserungsvorschläge,
• - weitere Versicherungs-Unterlagen,
• - Dokumente über die Arbeitserlaubnis/Aufenthaltserlaubnis des Mitarbeiters,
• - Dokumente über die ärztliche Untersuchung des Mitarbeiters,
• - eine Ausbildungsakte,
• - Bewerbungsunterlagen,
• - DEÜV-Protokolle,
• - Lohnkonto,
• - Gehaltsübersichten.

In this context, an electronic personnel file is to be understood, for example, as a quantity with at least some of the following documents, which characterize the respective employee of the company in his professional profile:

• - documents about a possible partial retirement of the employee,
• - an employment contract or, if applicable, a training contract (possibly with a training plan) of the employee,
• - documents on changes in working hours,
• - documents on compensation receipts, for example when the employee leaves the company,
• - documents that recognize the company's compliance guidelines,
• - a service contract,
• - a document on the provision of a company car for the employee,
• - service time calculations,
• - a notice of draft from the employee for military service / civil service,
• Documents relating to one-time payments made to the employee or one-time reimbursements of costs incurred by the employee,
• - Explanations to § 14 MTV,
• - documents about possible assessments or support measures by the employee,
• - changes in job / status changes of the employee,
• - secondary employment of the employee,
• - Special functions of the employee within the company,
• - warnings to the employee,
• - acceptance of a warning by the employee,
• - documents about the termination of the employment relationship, for example a termination or retirement,
• - documents on the suspension of employment,
• - job description,
• - Documents on employee development, in particular
• - Documents about the tariff / non-tariff regrouping, about the salary change, about special payments
• - documents about appointments of the employee to certain functions of the company,
• - documents on an employee's performance appraisal, on an appraisal interview conducted by a manager with the employee, on other assessments or tests, certificates,
• - within the framework of the training / further education of the employee qualifications / certificates (technical / technical, management of employees, languages), educational leave granted or to be granted to the employee),
• - certificates, in particular
• - pension insurance certificates,
• - certificates of earnings,
• - income tax certificates,
• - other certificates,
• - documents on loans to employees or grants,
• - marital status documents,
• - documents about cures / healing procedures,
• - social security documents,
• - documents on suggestions for improvement,
• - further insurance documents,
• - documents on the employee's work permit / residence permit,
• - documents on the medical examination of the employee,
• - a training file,
• - application documents,
• - DEUEV protocols,
• - payroll account,
• - salary overviews.

In contrast to the personnel master data, which at sufficient access rights can be changed, contains the unchangeable electronic personnel file according to the invention, original documents converted into electronic form, which refer to an employee, and / or in changed electronic form, due to the success Archiving on a read-only storage medium unchangeable documents related to the employee, in Also referred to as coded information.

The information to be displayed is therefore coded information to understand digital data including additional Control characters (control information) for controlling a Display unit, for example a printer, the data a, preferably electronic, form Structure to which the tax information is adapted.

In principle, any type of personnel-related documents can be stored in the archive database 106 as an electronic file, for example as scanned paper documents as described below in the archive database 106 .

On the server computer 101, a personnel data is installed management program and stored in a memory of the server computer one hundred and first

• - Personal-Computer,
• - Laptop-Computer,
• - Notebook-Computer,
• - Handheld-Computer, oder
• - als über ein Mobilfunknetz kontaktierbare mobile Kommunikationsgeräte mit einem integrierten Computer

ausgestaltet. According to this exemplary embodiment, the client computers 102 , 103 , 104 , 105 are as

• - personal computer,
• - laptop computer,
• - notebook computers,
• - handheld computer, or
• - As a mobile communication device with an integrated computer that can be contacted via a mobile radio network

designed.

In this context it should be noted that according to the invention any device provided with a processor can be used where the processor is the client in the Personal data management system can be used.

The structure of the archive database and subsequently the provision of personal data for the client computers 102 , 103 , 104 , 105 are explained in more detail below.

An Internet / intranet browser program is installed in each client computer 102 , 103 , 104 , 105 , according to this exemplary embodiment the Microsoft ™ Internet Explorer ™, alternatively for example the Netscape ™ Communicator ™.

No other program components specific to personnel data management or personnel data processing are stored on any of the client computers 102 , 103 , 104 , 105 .

In other words, the client computers 102 , 103 , 104 , 105 have only installed the usual Internet browser programs, via which communication with the server computer 101 and in particular with the personal data installed in the server computer 101 Server program is done.

After its initial installation and completion of the required data structures, the archive database 106 is supplied to the server computer 101, for example with initial data via a mass storage device, in accordance with this exemplary embodiment using magnetic tapes 114 via a further input / output interface 115 of the server computer 101, and then transmitted to the archive database 106 via the further input / output interface 112 and archived there in the archive database 106 on one of the optical data carriers, generally a read-only mass storage medium, which can be used for archiving data.

Furthermore, personal documents present in paper form are scanned in using the scanner 109 and first in electronic form to the scan client computer 108 and then via a communication link via the input / output interfaces 110 , 111 , the server computer 101 and above Archive database 106 supplied and in turn archived there.

Furthermore, personal master data, which are already stored in the administration program SAPR / 3, are transmitted from the computer 107 via an input / output interface 116 on the SAPR / 3 computer side and via a server-side master data interface 117 to the server. Computer 101 fed and further stored in a master data database 118 , which can be queried directly by the server computer 101 .

Due to the storage of the master data of the company's employees in the master data database 118 , which is set up as Oracle database version 8.0 , the access to the master data by the server computer 101 is considerably accelerated.

In particular, this has a very advantageous effect in the context of the search for persons or individual employees of the company described below in the personnel data management system 100 .

The server computer 101 is connected to the client computers 102 , 103 , 104 , 105 via a telecommunications network which, according to this exemplary embodiment, is configured as a fixed network or as a mobile radio communication network (not shown).

The communication between the server computer 101 and the client computers 102 , 103 , 104 , 105 takes place according to the Transport Control Protocol (TCP) and the Internet Protocol (IP) as used Internet protocols on the network layer or on the network layer according to the OSI reference model (Open System Interconnection).

At the application layer level within the OSI Communication layers, communication takes place according to the HTTP protocol (Hypertext Transfer Protocol) or according to the Wireless Access Protocol (WAP) using the wireless Markup Language (WML), depending on the available data rate within the telecommunications network used.

As shown in FIG. 3, a personal data program call request message 301 is transmitted from the client computer 102 selected as an example for explanation to the server computer 101 .

After receipt of the personal data program call request message 301 by the server computer 101 , this message is decoded and fed to the personal data server program.

In response to the personnel data program call request message 301 , a first screen surface 400 shown in FIG. 4 and coded in accordance with the HTML standard is transmitted to the client computer 102 in an authentication request message 302 .

The first screen surface 400 is using the Microsoft ™ Internet Explorer ™ program that is installed on the client computer 102, presented to the user on the screen of the client computer 102nd

As can be seen in the first screen surface 400 , the first screen surface 400 has textual information 401 , which is presented to the user, and input masks 402 for the user to enter identification / authentication information used for identification and authentication of the user allow authentication and access rights assignment of the user of the client computer 102 .

• - seine Identifikationsangabe,
• - das zugehörige Passwort,
• - die gewünschte während der Kommunikationssitzung zu verwendende Sprache, und
• - eventuelle Mandanteninformationen

eingetragen hat, wird unter Verwendung der eingegebenen Information eine diese enthaltende Authentifikationsnachricht 303 gebildet und an den Server-Computer 101 gemäß dem HTTP- Protokoll übertragen. After the user of the client computer 102 has his identification information and the identification / authentication information, according to this embodiment

• - his identification information,
• - the associated password,
• - the language to be used during the communication session, and
• - possible client information

has entered, an authentication message 303 containing the information is formed and transmitted to the server computer 101 in accordance with the HTTP protocol.

Using the identification information and the authentication information, the server computer 101 identifies and authenticates the user of the client computer 102 and assigns him the previously defined and stored access rights, in particular with regard to the archived personal data.

The access rights indicate which personal data the user of the respective client computer 102 is actually provided with, that is, which data objects of the archived personal data are actually granted access to the user.

After successful authentication, the second screen surface 500 shown in FIG. 5 is transmitted from the server computer 101 and displayed to the user on the client computer 102 for selection of the function of the personnel data management program desired by the user. The second screen surface 500 is transmitted to the client computer in a function selection message 304 and in accordance with the HTTP protocol.

For this purpose, 502, the second screen 500 selection fields 501, on which can be activated by the user by clicking on the relevant selection field 501, the 502nd

After a desired function has been selected, in this exemplary embodiment after the user of the function of the digital personnel file has been selected, the selected selection information is transmitted in a selection message 305 from the client computer 102 to the server computer 101 .

A third screen surface 600 is generated in the server computer 101 and transmitted to the client computer 102 in a further message 306 in accordance with the HTTP protocol and is shown there to the user as a third screen surface 600 .

The third screen surface 600 in turn has information fields 601 , further selection fields 602 , 603 , 604 , 605 , 606 , 607 and input fields 608 , 609 , 610 , into which the user can enter search information in the form of textual data.

According to this embodiment, a digital Personnel file of an employee of the name "Meier" searched.

After entering the search information "Meier" and after the search has been started by actuating an activation field 611 , a search request message 307 is transmitted to the server computer. The search request message 307 contains the entered search information and is used by the personnel data management program to generate an SQL search query and, in a personnel master data database, employees who correspond to the entered search criterion, according to this exemplary embodiment employees with the name "Meier" determined.

The result of the database search query in the master data database is a hit list, which is transmitted as a hit list message to the client computer 102 and is displayed to the user in a further screen interface.

After the selection of the desired employee by the user via the screen surface presented to the user and the transmission of the selection made, that is to say the identification details of the desired employee to the server computer in an employee selection message 309 , the server computer 101 determines Use of a further database in which an assignment of the storage paths of the archived personnel documents of the electronic personnel file of the selected employee is stored. In other words, the archive addressing details for each employee, for example the archive directory path details of the personal documents that are assigned to the employee in his personnel file, possibly with the associated archive identification information, are stored and assigned to this employee. The further database thus clearly sets up a mapping database from an employee to the archiving addresses of all archived documents assigned to him and contained in his electronic personnel file.

A list of available personal documents determined from the further database and thus selectable by the user (this also includes the coded information according to the invention) are transmitted in a first personal data message 310 coded according to the HTTP protocol to the client computer 102 together with one fourth screen surface 700, also contained in this message 310, as a screen surface which enables the user of the client computer 102 to select the detailed personnel data which the user wishes to transmit and display to the desired employee.

The archived detailed personnel data, i. H. the Personal documents can be hierarchical or in any object-oriented grouped form and accordingly also made available to the user for selection become.

There can be a selection on the part of the user according to both Document type or one of the respective document assigned further attribute, for example the Creation of the date of creation of the personnel date or depending on a date of the last change of the Personnel file or an object of the respective personnel file of the employee.

After the desired documents have been selected, this document selection information is transmitted as a document selection message 311 from the client computer 102 to the server computer 101 , coded in accordance with the HTTP protocol.

The server computer 101 forms at least one document read request 312 from the received information and feeds it to the archive database 106 , with which document read request 312 the desired personal documents from the archive are sent as second personal data message 313 in the Server computer 101 loaded and transmitted in a second personal data response message 314 , encoded according to the HTTP protocol to the client computer 102 .

As a result, a fifth screen surface 800 is now displayed by the client computer 102 (cf. FIG. 8), which has a personal document area 801 in which the individual are transmitted via the Internet / intranet and "integrated" into the browser. Personal documents are presented to the user as desired.

The Internet / intranet browser program enables the user of the client computer 102 to view individual areas of the personal document area 801 in an enlarged manner, which is shown by way of example in FIG. 9 as an enlarged area 900 .

In this context, it should be noted that it is provided according to the invention that all documents assigned to the selected employee can also be transmitted to the client computer 102 . If the number of documents transmitted to the client computer 102 exceeds the number and size of the personal document area 801 available for displaying the documents, only part of the documents are displayed in the personal document area 801 . The user has the option of scrolling through all of the documents transmitted to the client computer 102 , in order in this way to obtain a quick overview of the employee and his personnel file in a very simple manner.

The Internet / intranet browser program provides the user of the client computer 102 with all other usual options for processing the information displayed, which is provided by a conventional browser program.

In particular, the transmitted personal documents or Parts of it via a freely selectable printer for the User can be printed out.

Furthermore, with a corresponding selection of the "attribute" function and successful transmission of a sixth screen surface 1000 from the server computer 101 to the client computer 102, attributes can be assigned to one or more personal documents, which attributes are transmitted to the server computer and from this the Archive database 106 are supplied, where they are assigned to the corresponding archived personal document and archived together with it.

• - ein Lesezeichen, anders ausgedrückt eine vorgegebene Markierung des entsprechenden Personaldokuments,
• - ein Dokumentendatum, das heißt ein Datum, mit dem die Erstellung des jeweiligen Dokuments angegeben wird,
• - ein Datum für eine gewünschte Wiedervorlage des Personaldokuments, das heißt ein Datum, zu dem der Benutzer eine erneute Übertragung des Personaldokuments zu dem Client-Computer 102 wünscht,
• - ein Löschdatum, das heißt ein Datum, zu dem das Personaldokument logisch gelöscht werden soll,
• - eine beliebige textuelle Notiz, welche von dem Benutzer dem Personaldokument in der Archiv-Datenbank 106 zugeordnet werden soll.

For example, the following can be used as attributes:

• - a bookmark, in other words a predefined marking of the corresponding personal document,
• - a document date, i.e. a date with which the creation of the respective document is indicated,
• a date for a desired resubmission of the personal document, that is to say a date on which the user wishes the personal document to be retransmitted to the client computer 102 ,
• - a deletion date, i.e. a date on which the personal document is to be logically deleted,
• - Any textual note which the user is to assign to the personal document in the archive database 106 .

The user-side application runs in the Internet / intranet browser program installed on the respective client computer 102 and therefore requires no further software installations on the client side and also no maintenance of the client computer 102 when the personnel data management program is updated.

This means that the complete business logic is provided on the server computer 101 .

The client computer 102 has only a terminal function, that is to say that only input / output commands are transmitted from the client computer 102 to the server computer 101 via the browser program, for example input commands using a keyboard or a mouse.

Conversely, only display information, for example images or textual information according to the HTTP protocol, is transmitted to the client computer 102 for display by the server computer 101 .

According to the present embodiment, this is Personnel data management system on the client side, that is Implemented by the browser according to the HTML format and server side in Java ™.

Claims (6)

1. Electronic personnel data management system,
with at least one server computer in which a personal data server program is stored,
with at least one client computer on which an Internet / intranet browser program is installed,
with an archive database for archiving electronic personnel files,
in which the personnel data server program is set up in such a way that the personnel files can be managed and edited and that it has a server Internet / intranet communication interface
to transfer at least some of the personnel files to the Internet / intranet browser program installed on the client computer, and to
Receiving search information for searching for at least some of the personnel files archived in the archive database,
in which the Internet / intranet browser program is set up to display personnel files transmitted by the personal data server program or the part of the personnel files and has an Internet / intranet browser communication interface
for transferring search information entered from the Internet / intranet browser program to the personal data server program, and
for receiving personnel files or part of the personnel files transmitted by the personal data server program. 2. Electronic personal data management system according to claim 1,
in which the internet / intranet browser program installed on the client computer has a cryptographic security layer,
in which the personnel data server program installed on the server computer has a cryptographic security layer,
with which cryptographic security layers a cryptographically secured communication between the Internet / intranet browser program and the personal data server program is provided. 3. Electronic personal data management system according to claim 1 or 2, wherein the client computer is designed as one of the following types of computers: - personal computer, - Apple ™ computer, - laptop computer, - notebook computers, - handheld computers, - A computer integrated in a mobile communication device. 4. Electronic personnel data management system according to one of claims 1 to 3, in which the personal data server program is set up in this way is that before accessing at least part of the Access files are checked for personnel files. 5. Electronic personnel data management system according to one of claims 1 to 4, with a personal master data database for storing Personnel master data. 6. Personal data server computer,
with at least one processor,
with at least one memory in which a personal data server program is stored,
in which the at least one processor is set up such that when the personnel data server program is carried out, electronic personnel files archived in an archive database can be managed and processed, and
with at least one server internet / intranet communication interface
to transfer at least some of the personnel files to the Internet / intranet browser program installed on the client computer, and to
Receive search information for searching for personnel files archived in the archive database or a part of the archived personnel files.